How to Sell Your Roadmap Without Selling Your Soul

Posted on Apr 15, 2013 | 20 comments


This is my third post in a series on Enterprise Software.

In part one I covered the need for early-stage enterprise software companies to build up professional services staff to ensure successful implementation projects. This goes against the conventional wisdom of VCs.

In part two I talked about how to ensure that your professional services practice doesn’t take over your software company although I’m on record that there is nothing wrong with a services company as long as you’re not VC backed.

This post is about how to work with your largest customers when you’re an early-stage software company and about how you can increase your margins by selling your roadmap.

For starters as a young enterprise software company you need to think about the customer segments you serve. One way of slicing customer segments is by size. I have a metaphor for this that I use with startups called “Elephant, Deer & Rabbits” in which I encourage most startups to be deer hunters.

The analogy is that Elephants are a lot of meat but overwhelm your company. You end out bending too many of your R&D (and other) resources to serve them and you end up acting like an internal R&D department. And even then you’ll struggle to serve them properly.

Rabbits are plentiful. You see them everywhere so you confuse them being easy to catch but when you try to grab a bunch quickly (they look so close!) they run fast and even if you did catch them you wouldn’t get much meat.

That’s why I like deer. Easy to catch. Lots of meat. And right-sized to serve as a customer base since they might need you as much as you need them. They’re not overwhelming.

When you do manage to land a few larger customers (elephants) you need to provide high-quality service, which is one of the reasons in my first post I outline the need for an in-house professional services organization.

At my first startup we realized we couldn’t handle too many high maintenance ones so we had to be selective in whom we would serve. We also realized that they were going to consume a lot of resources and have a lot of requests to customize our product so we had to be careful which features we would commit to them.

I learned early on that what some of the larger clients wanted was to feel like they could have influence over our organization. They were seeking an asymmetric relationship in which they would be important enough to us to get what they wanted out of us in a way that they couldn’t get if they worked with, say, SAP.

So we tried to use this to our advantage.

We created a “platinum customer” insider list in which we granted very few customers access. This group was given access to our R&D wiki so they could monitor what we were producing and what we were planning.

We held semi-annual platinum customer retreats in which they got to participate in all-day planning seminars with our product team and technical leads. I would personally attend the summary sessions to hear directly what their major requests were.

In many ways this was a benefit to us because our teams got direct insight into how our largest customers were using our products and more importantly what our currently solutions couldn’t solve for them. We were able to build deeper relationships with our largest customers through this process – mostly with the people responsible for the implementation success.

Importantly we were also able to use the “platinum customer club” as a sales tool as we were trying to land larger accounts. For buyers who want a more hands-on approach some of the key buyer values are access and leverage. I can tell you from experience that they also value the networking that they get with their peer groups and we marketed this heavily.

As we were deep in the sales process with the larger accounts we would offer them access to the platinum club as a way to hold the line on price negotiations. Conversely if we needed to give in on our price negotiations to win a deal that centered too much on price we were able to say we would drop their access to the platinum club but give them a better deal on price. Value-based buyers preferred this.

I know most technical & product people hate the idea of having to haggle with customers but it’s a fact of life on enterprise accounts as I talked about in my post “Everybody Wants Their Pound of Flesh.” In fact, if you’re somebody that feels uncomfortable with negotiations I’ve written a series on negotiation topics here.

So about the “selling the roadmap” bit …

When working with our platinum customers we let them have insights into our planned roadmap and also let them have their vote on what was important to them. We did our best to meet as many customer requirements as we could while also making sure that it didn’t take over our entire development effort.

If your largest customers dictate your entire roadmap then you’ll never do anything strategic – you become their R&D department. That’s a real risk so you have to manage expectations carefully.

When we published our roadmap to our platinum customers we would inevitably get some complaints that some features were coming too many quarters out and they preferred them done sooner.

There was an easy solution to meet their requirements and our own. We would allow them to accelerate some Q3/Q4 initiatives to Q1/Q2 if they would fund the development. Often 2-3 customers would band together to fund an accelerated plan.

Before you think it, this was not prostitution. These were always features we knew we needed to build anyways – we were just willing to accelerate / prioritize them.

We would staff projects accordingly either by hiring an extra engineer early (one we had planned later in the year) or by using contractors to supplement some non-core coding.

It was a win for all parties. We got accelerated development of high-priority projects and we got needed, high-margin revenue by selling our roadmap.

Our customers got access, a network, influence and an accelerated timetable to get features that would help their business earlier than we could have developed them without the additional cashflow.

Win all around.

I know this is a sensitive topic, one that some will wince at. The idea of selling your roadmap.

But on your journey to building a successful enterprise startup don’t imagine that every other successful enterprise startup is Howard Roark pure. I worked inside one of the largest and most successful enterprise startups in the world and I can tell you that nearly an entire release of our code was dedicated to one major financial services customers.

Only the scrappy survive.

Photo is The Egyptian Bazaar by mehmet avincan – Downloaded from 500px (licensed for my personal use)

Oh yeah? But I still don’t get it? What’s with that image of an Egyptian Bazaar?

Well, I was going for the analogy of “my friend, have I got a deal for you” that you get at a bazaar in Egypt or a stall in Mexico. I didn’t quite find the image of the loud salesperson begging for the deal / haggling with you (selling his soul for any deal) but I found this visually stunning photo so I just went for it. I know. I’ll try harder next time ;-)

  • http://arnoldwaldstein.com/ awaldstein

    First rule of marketing is to make those most demanding and critical for success, part of the process itself.

    Works to market up within the organization, works to market out to the key customers as well.

    Well said Mark.

    I did this when I was running Marketing and M & A for Keynote Systems. We were a public company but the same approach worked with our best customers. In fact, I created two venues–one GIPC for a broad group of customers to share with and retreats and workshops for the key ‘customer advisory’ group.

  • http://www.justanentrepreneur.com Philip Sugar

    I prefer to think of it as money clarifies the mind, not prostitution.

    Joking aside, money really does clarify the mind. If somebody wants ten features if you aren’t charging every single one will be most important. If you say its even a small amount: $1k per feature, they will pick the three most important.

    Not that you should do it all the time or you will become a prostitute and your product will suffer dearly. My favorite line of all time was when I was having a heated argument with a partner about squeezing a feature into a release for a big customer (they had agreed to pay). I said we would have done this when we small and struggling, he yelled back “Don’t ever talk to me about what I did behind the dumpster when my kids were starving!” (that is the sanitized version because he very graphically described the act) I laughed so hard I cried, said ok, and the feature went in.

  • http://Firepl.ug/ JaredHoughton

    I’m currently wrapping up The Fountainhead, so I couldn’t help but think about the Roark mindset when reading through and imaging most sales people wheeling and dealing – ready to sell their soul for a new customer w/ X feature request. The Roark reference was a perfect cap for my thought process. Curious though, do you think there are any Companies that represent that mindset? .. Apple maybe?

  • jhaime

    This is reflective of how most analytics companies operate, purposefully having relatively highly priced professional packages knowing that larger enterprise (platinum) accounts will drive that price down 70%-80%.

    Although I like the idea of leveraging networking events for them to hold possession of the ball, they love that stuff, especially retailers.

    The bigger brands will always drive you down to your bones on price, leave plenty wiggle room. Which is why I like your execution of cutting them ‘out of the loop’ if they want ridiculous cost pricing.

  • http://simoncast.blogspot.com Simon Cast

    One of the changes we made to roadmaps in ProdPad to improve their value to product managers and PMs was to remove dates completely. So now a roadmap consists of current, near term and future. I describe the rational in this post http://www.prodpad.com/2013/01/roadmapping-without-dates/

    It has been interesting to see how our clients have reacted to using roadmaps with out dates. One interesting feedback we’ve had is that it improved the engagement a client had with their customers. By seeing what was future the customers felt able to present their desires about changes. This didn’t happen with date based roadmaps, I suspect because when people saw dates they assumed it was fixed.

  • wfjackson3

    There are people that are uneasy about selling the roadmap? That’s not impure, not even close. If you aren’t selling the vision, you are leaving customers for someone else.

  • TyDanco

    Then again, some people might target the jackelopes. 1/2 rabbit, 1/2 deer…

  • http://bothsidesofthetable.com msuster

    we always think so alike. I think we walked in similar shoes

  • http://bothsidesofthetable.com msuster

    Apple. Square?

  • http://bothsidesofthetable.com msuster

    People feel uncomfortable charging for the roadmap, which is different than selling vision I think

  • http://Firepl.ug/ JaredHoughton

    True, I’d agree that Square does also.

  • http://www.justanentrepreneur.com Philip Sugar

    Much more than you know, except for the VC part.

    I have always contemplated looking you up when I go to LA, I was just there two weeks ago, but I really don’t have an ask, and I rarely spend 24hrs there, so really it would be just to share experiences which is better done at a conference, except that won’t happen since I’m not a conference ho,

    Look me up if you get around Baltimore or Philly if you like the Chesapeake we can go out,

  • wfjackson3

    I guess that is an important distinction. I would feel bad trying to implicitly charge for the roadmap. I would not feel bad telling them explicitly that paying more now for what we have means they accelerate the roadmap.

  • http://blog.kwiqly.com/ James Ferguson @kWIQly

    >>make those most demanding and critical for success, part of the process itself.

    What a great comment – thank you .

  • http://blog.kwiqly.com/ James Ferguson @kWIQly

    Mark, Thanks really helpful.

    I think its largely about aligning wish-lists. If you have elephants or even whales and can get them express their preferences by choosing from the more-or-less palatable options there is some chance that work can is pulling at least in the right direction.

    If you can get larger non-competing clients (in different verticals) to talk the effect can be even better.

  • http://robertsaric.com/ Rob Saric

    I really appreciate your entire series of posts on building Enterprise software startups.

    I find my biggest challenge with “selling our roadmap” is strategic vs. tactical champions internally within the enterprise. We try to establish a plan of record with our pilot companies but in certain cases, senior executives may request a component not-aligned to the overall plan of record but it’s something important to them from a tactical corporate positioning perspective. They’ll pay to accelerate the development but it’s essentially a one-off. We tend to make exceptions in cases like this especially if the request is from a senior authority and influencer within the organization.

    Also, love the concept of “Platinum customers”.
    Good stuff Mark – thx

  • http://bothsidesofthetable.com msuster

    Of course hit me up when you’re in LA! Are you back any time soon!

    My in-laws are in Annapolis. I’m out there at least 2x / year. And in Philly more often.

  • http://www.justanentrepreneur.com Philip Sugar

    I’m actually much closer to Philly only 45min to the Airport. I was supposed to get out again this month, but probably next. My email is my screen name with no punctuation at the google service.

  • Michael Unan

    Thanks Mark. I’m on the client-side of the equation and your article will help me to better understand some of my smaller vendors, their perspectives and challenges.

    Michael

  • henry

    Customer nowadays demands more than just a good and quality product. It is true that they also want to be part of the team. http://www.incube-8.com/